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In the run-up to my last vacation, I spent hours hunched over my laptop, a dozen windows pulled up on the screen and a couple of guidebooks open at my side. I was slaving over my trip itinerary, a Word document peppered with hotel names, important Web sites, parenthetical notes to myself (“Must check in by 8 p.m.!!”) and booking confirmation numbers marked in bold.

The document, dubbed “FINAL ITINERARY.doc,” was a step up from leaving my booking information scattered among 15 different messages in my e-mail inbox — but it was still a rather inelegant way to organize all the bits and pieces of my trip schedule. In How to Create the Perfect Itinerary, Caroline Costello and Ed Hewitt offer another strategy:

“Get crafty on the computer by using software to make your own itinerary. Owners of Microsoft Office can download free itinerary templates at Office.Microsoft.com, which are basically blank schedules with spots for you to record your travel information. Outer Level offers Knapsack, an itinerary program for Macs. The program’s features, from interactive maps to printed itineraries that appear professionally designed, make trip planning more fun than an in-flight movie.”

I decided to give it a whirl. I chose a template from the Microsoft site called “Family Travel Itinerary,” which offered a comprehensive Excel spreadsheet into which I could enter items like lodging details (arrival date, destination, number of nights, name of hotel, reservation number and notes), transportation schedules and even a packing list. It included a few additional fields I wouldn’t have thought to put on my own itinerary, such as emergency contacts and the blood type of each traveler. And it was aesthetically pleasing too, with color-coded charts and an orderly layout.

How do you keep your travel itinerary organized?

— written by Sarah Schlichter

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One Response to “Travel Tip of the Week: A Cooler Way to Organize Your Itinerary”

  1. TravelBird says:

    Pen and paper – there’s one in my living room right now, complete with small plane doodles to indicate flight days! I love cool apps and online tools, but when it comes to planning out the days I tend to keep it old school. I drove around Australia with a hand-drawn map and notes about places to stop. It’s now in a scrap book, a souvenir of my trip, and although there aren’t really many roads once you leave the main cities, I do wonder how I managed without GPS and internet.

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